Creating a Monthly Utility Invoice
On the first business day of the month, invoices are created for all applications in Permit Issued status with fees indicated, for which a Billing Account was identified. Permits that were previously invoiced or that have a fee exemption will not be invoiced.
The monthly utility invoice is created in PDF format for viewing and printing. Each invoice contains the following information:
· Payment Remittance address - The address to which payment should be sent.
· Customer Account Name, Customer Billing Name and Billing Address - If the Customer name is different than that of the billing address, both will print on the invoice.
· Statement Date - The statement date is always the first day of the month following the month for which fees are being invoiced. The format is MM/DD/YYYY.
· Account Number - A fourteen digit number automatically generated when a business partner applies for a PennDOT account.
· Invoice Number - An eight digit sequential number automatically generated when the invoice is generated.
· Invoice Amount - Total fee amount of all permits on the invoice.
· Permit Number - Column containing permit numbers for which fees will be invoiced.
· District Number - Column containing the district identifier that indicates which PennDOT engineering district issued the permit.
· County - The primary county that appears on the permit.
· Municipality(s) - Column showing the municipalities that appear on the permit with Township, City, Borough, or Town indicated.
· State Route(s) - Column showing each state route on the permit.
· Date Issued - Column showing the date the permit was issued.
· Permit Fee - Column showing the total fees per permit.
· No of Permits - Total permits on invoice.
· Total Fee - Total amount of all permit fees on invoice.